Accounts Receivable Coordinator


Accounts Receivable Coordinator

Reports to: Staff Accountant
Organization: Specialty Coffee Association
Department: Finance
Job Type: Full-time
Job Classification: Non-exempt
Travel Frequency: 2%

Accounts receivable coordinator provides support in the administration, processing, recording, and record maintenance of the receivables and revenues, and the systems facilitating those transactions.

Essential Functions

  • Create and send invoices for sponsorship, advertising, and other revenues

  • Prepare bank deposits and process credit card payments, apply, and record daily

  • Customer communications as needed, by phone and email, including collections

  • Daily  batch management and reconciliation of merchant account deposits to AMS reported activity

  • Work with outsourced vendor on monthly invoicing process for expiring memberships

  • Work with sales team on Exhibitor booth invoice management and collections; entry to records of sales and payments

  • Participation in registration activities for annual Exposition

  • Weekly reporting of invoicing and aged receivables

  • Investigate and resolve chargebacks, payment discrepancies, and refund requests

  • Responsible for daily incoming & outgoing mail

  • Other accounting and basic office duties as requested


Desired Education and Experience

  • Team player with good verbal and written communication skills

  • Excellent organizational skills

  • 2-3 years related work experience

  • Associate degree in accounting studies, or relevant accounting courses

  • Basic proficiencies in use of office equipment and office software (Office365, Word)

  • Intermediate knowledge of MS Excel

  • Experience and knowledge with Quickbooks, or similar platform, is required

  • Experience with MemberSuite, CompuSystems, or a2zShow platforms a plus

  • Experience in the coffee, beverage or foodservice industries a plus

  • English required; bilingual in Spanish or Korean a plus


Position Type

This is a full-time, forty (40) hours/week position. The expected hours of work have some flexibility in hours is allowed, but the employee must be available during the “core” work hours of 8:30 a.m. to 5:30 p.m.


Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear; and frequently required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms.


Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.


Equal Employment Opportunities

The Association provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics; and is committed to comply with all Federal, State, and local laws providing EEO, and all other employment laws and regulations.