Jr. Events Manager at the Specialty Coffee Association

 
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Jr. Events Manager

Reports to: Events Manager
Organization: Specialty Coffee Association
Department: Events
Job Type: Full-time
Location: EU
Travel Frequency: 35%


About Us

The Specialty Coffee Association (SCA) is a nonprofit, membership-based association built on foundations of openness, inclusivity, and the power of shared knowledge. From coffee farmers to baristas and roasters, our membership spans the globe, encompassing every element of the coffee value chain. SCA acts as a unifying force within the specialty coffee industry and works to make coffee better by raising standards worldwide through a collaborative and progressive approach. Dedicated to building an industry that is fair, sustainable, and nurturing for all, SCA draws on years of insights and inspiration from the specialty coffee community.

 

About You

As a crucial member of the team using your critical thinking, problem solving to deliver quality work. 

 

Success in this role includes

Efficient coordination of coffee and events for World of Coffee and other Coffee Community Events.

 

Key Responsibilities

  • Assists with development and coordination of logistics for internationally-advertised events including workshops and trade shows. 

  • A resource well versed in coffee to advise on all SCA events details as related to coffee needs at events.

  • Assist with inventory management of coffee supplies for events.

  • Ensures accurate and timely delivery of supplies needed for event production. 

  • Manages and creates event registration.

  • Meets with members, manages project budget, researches and inspects sites for suitability, negotiates with vendors, and assists in the creation of program curriculum.

  • Makes arrangements for parking, transportation, signage, catering, marketing, advertising, necessary permits, security, A/V, and registration. 

  • Communicate with and field questions from attendees regarding curriculum at events and other event questions.

  • Liaise with committees to ensure curriculum suggestions and coffee needs proposed by committees are feasible for production at Events and communicated to appropriate working groups

  • Review and update supply lists for accuracy.

  • Attends conferences to provide support services, including registration, resolve on-site problems in person, materials management, classroom set up and instructor oversight. 

  • Ensures billing for services from vendors are accurate and are processed.

  • Duties, responsibilities and activities may change or develop and are subject to amendment at any time based on association and departmental needs.

Qualifications

  • Must be a team player; and demonstrate excellent oral and written communication skills, and a professional demeanor;

  • 3-5 years event coordination or operations experience in innovative events, trade shows or similar professional meeting environments.

  • Self-managed schedule to meet deliverable deadlines

  • Understanding of Microsoft Office Suite (Excel, Word, Power Point and Outlook)

  • Experience in the coffee, beverage or industries a plus

Equal Employment Opportunities

The Association provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics; and is committed to comply with all Federal, State, and local laws providing EEO, and all other employment laws and regulations.