Exhibitor Service Manager at the Specialty Coffee Association

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Reports to: Sr. Event Manager
Department: Events
Job Type: Full-Time
Location: US
Subordinates: No
Travel Frequency: 10%

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About Us

The Specialty Coffee Association (SCA) is a nonprofit, membership-based association built on foundations of openness, inclusivity, and the power of shared knowledge. From coffee farmers to baristas and roasters, our membership spans the globe, encompassing every element of the coffee value chain. SCA acts as a unifying force within the specialty coffee industry and works to make coffee better by raising standards worldwide through a collaborative and progressive approach. Dedicated to building an industry that is fair, sustainable, and nurturing for all, SCA draws on years of insights and inspiration from the specialty coffee community.


About You

As a crucial member of the team using your critical thinking, interpersonal skills and problem solving to deliver quality work and excellent customer service. 


Success in this role includes

Taking on the initiative and responsibility for managing exhibitor relationships and experiences, with accurate and timely correspondence.  As well as organizational support, and involvement in additional department projects as needed.


Key Responsibilities

  • Managing exhibitor sign-ups, up-size requests, down-size requests, waitlists and cancellations with a high level of customer service

  • Liaising with exhibitor-appointed contractors (EACs)

  • Ensuring all information for exhibiting is communicated timely and accurately, and on-site forms, contracts and rules and regulations are regularly updated

  • Aiding in designing and maintaining exhibit floor plans, exhibitor service kit

  • Serving as main contact for exhibit management software vendor

  • Reviewing select booth drawings, enforcing association and venue rules/regulations

  • Supporting and invoicing exhibitors as necessary for ancillary activities

  • Duties, responsibilities and activities may change or develop and are subject to amendment at any time based on association and departmental needs.



  • Minimum of 5 years of experience in exhibits management

  • Experience with exhibit management software

  • Association industry experience preferred

  • Ability to effectively problem-solve anticipated and immediate challenges

  • Detail oriented and possess independent and discretionary judgment

  • Exceptional customer service and communication skills (both verbal and written)

  • Proficiency with A2Z a plus

  • Experience in the coffee, beverage or foodservice industries a plus.

Equal Employment Opportunities

The Association provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics; and is committed to comply with all Federal, State, and local laws providing EEO, and all other employment laws and regulations.